Administrative Assistant – Part-time
Posted Thursday, February 11, 2021
Job Description
The role of this position is to ensure the effective operation of the Kent County Chamber of Commerce office. This individual must be both detail-oriented and customer service focused in order to ensure the effective internal operations of the Kent Chamber. As the first contact for members and the community, the administrative assistant will work to maintain a welcoming environment both in person and through electronic communication. This role is a 20 hour/week part-time position and pays $20 x hour.
Duties and Responsibilities:
Responsible for all incoming phone calls, postal, and electronic mail.
Answer general and specific questions regarding the Chamber, staff, board/executive, events, and members.
Maintain the membership database and online directory to ensure all information is accurate and timely.
Bill and process monthly membership payments within the membership management software.
Provide support to the executive director when asked for assistance.
Create and manage email communications in Constant Contact.
Prepare sales and new member kits and ensure all materials are current and available.
Coordinate all aspects of meetings and in-house events—set up, tear down, table arrangement, etc.
Perform facility management by maintaining a well-stocked, clean, orderly, and well-functioning office environment, including ordering and distributing office supplies.
Perform administrative function at Board of Directors meetings by maintaining meeting minutes and distributing to the board of directors prior to meetings.
Maintain an excellent working relationship with members and suppliers.
Promote the Chamber and be a positive brand ambassador.
Qualifications:
Excellent public relations/customer service skills,
Professional demeanor and presentation of self,
Ability to interact effectively with diverse groups of people and organizations,
Self-motivated and driven with the ability to execute at a high level with minimal supervision,
Advanced proficiency in Microsoft Office required,
Expertise in QuickBooks preferred,
Experience with CRM software preferred,
Must have/maintain a dependable vehicle
Application Instructions:
Submit resume and cover letter to marketing@kentchamber.org by 5 pm on February 26.
About the Kent County Chamber of Commerce: The Kent County Chamber of Commerce is a leading champion for business in Kent County, Maryland. By providing networking opportunities, educational forums, and legislative insight, we provide our members with the information they need to succeed in today’s economy. With more than 300 member businesses, non-profits, and individuals, the Chamber is Kent County’s premier business-to-business facilitator. Through our many unique programs, events, and advocacy, we provide a platform for leaders from the private, public, and non-profit sectors to engage with each other to grow their respective organizations for the ultimate benefit of Kent County and its residents.
